If the restaurant agrees, the host may request the office manager prepare a purchase order. The alternative is for the host to pay with a personal credit card, and then request reimbursement. Please note that faculty are not allowed to use a business card in lieu of payment.

Reimbursement for hosting meals requires pre-authorization from the Department Head. Please retain documentation of the request. Receipts must show the individual food items purchased and show that payment was made. This may be two separate receipts, in which case both are required. If a restaurant does not itemize charges on their receipts, you will need to ask them to do so by writing on the back of the receipt or on another piece of paper.

Please note that we can reimburse gratuity up to 15% unless a higher amount is incorporated into the tab by the restaurant.

Hosted Meals Reimbursement Request Form